1	DOCUMENTSC	The NOTEBOOK program for DOCUMENTS is designed to manage the indexKof documents created using the word processing menu of the VAX ProfessionalKWorkstation.  It allows the documents entered to be listed and searched forKand allows entries to be easily deleted or modified as the documents statuschanges.2	IDENTL     Each document has a 1-9 character name or ID.  By default all documentsHhave a .RNO file type.  The WP menu keeps track of memos and letters andIautomatically assigns them prefixes and sequence numbers.  These prefixesJand sequences numbers are joined to make up the document name.  Documents Nshould be given unique names.  As long as all files are on a user's directory,Mthen WP will not create a document of the same name as a previous one withoutHwarning the user.  However, if documents are filed in text libraries, noKcheck is made to insure that the name is not in use already in the library.NIf the name was previously used, it is possible to overwrite a stored document6while storing a new document.  Moral.    Be careful.  2	DATE_SENTD	Memos and letters always have a date sent.  Papers and reports alsoJhave dates, generally when they are created.  However, using MODIFY, it isJeasy to update the DATE_SENT field when the report is issued, or the paperBis sent off for publication so as to reflect a more relevant date.3	The Date Sent must be entered in DD-MMM-YY format.2	TO_WHOD	All documents are directed at someone, even if it is only yourself.KYou have up to 19 characters to specify the person, or organization toward whom the document is directed.
2	FROM_WHOD	All documents have an author.  Some have more.  However, for filingLpurposes you have up to 19 characters to specify the author of the document.
2	WHERE_FILEDD	Documents are generally stored on the users's directory during mostLof their life.  However, if the directory gets crowded, or if some documentsJneed to be saved for an extended period of time, you can file the documentKin a text library.  Doing so saves some disk space, and makes the directoryless cluttered.2	TYPE2	Only 4 general types of documents are recognized:%	LETTER,  MEMO,  PAPER,  and  REPORT.NThe document index indicates what type of document has been created and filed.KThe WP menu keeps track of the last letter or memo sent and each time a newMone is sent automatically creates a new one with a new name.  The catagory ofFPAPER and REPORT are for convenience and are identical except that theHdocument index is flagged with either the keyword PAPER or REPORT.  WhenKusing NoteBook interactively, only LETER, MEMO, PAPER or REPORT are allowed#inputs for the Document Type entry.2	TOPICE	Every document has a topic. It must be less than 70 characters long.KThe topic (be it memo topic, paper title, purpose of letter) is very usefulJfor use with the NoteBook search command because key words can be searchedfor.